Todoist Calendar Integration: How to Connect, Sync, and Use It

Todoist Calendar Integration: Connect Your Tasks to Your Calendar

Todoist calendar integration lets you see your tasks alongside your events in Google Calendar, Outlook, or Apple Calendar. Tasks appear as calendar entries, and calendar events can optionally become Todoist tasks, keeping your schedule and to-do list in one view. The integration works through a two-way sync that updates when you change a task's date, move an event, or mark something complete.

Setting it up takes only a few minutes, but the exact steps depend on which calendar you use. Below is a practical guide to connecting Todoist with the most common calendars, what syncs automatically, and how to avoid the most common pitfalls.

Supported Calendars and Sync Options

Todoist supports calendar integration with the following services, each with slightly different behavior:

• Google Calendar — two-way sync via the Todoist Google Calendar integration; tasks appear as all-day or timed events depending on how you set them.
• Microsoft Outlook — two-way sync available through the Todoist Outlook add-in for desktop and web; mobile support depends on your Outlook version.
• Apple Calendar — one-way read-only sync via an iCloud calendar link; tasks show up in Apple Calendar but edits made in Apple Calendar do not flow back to Todoist.
• CalDAV-compatible calendars — supported through Todoist's CalDAV integration for third-party calendar apps.

How to Set Up Todoist Calendar Integration

Google Calendar Setup

Outlook Calendar Setup

Apple Calendar Setup

What Syncs and What Does Not

Todoist calendar integration syncs task names, due dates, times, and project labels. Completed tasks typically disappear from the calendar or are marked as done, depending on the calendar. However, several things do not sync automatically:

• Task comments, labels, and priorities are not visible in most calendar views.
• Recurring tasks may create only a single event unless configured to repeat in the calendar as well.
• Calendar events created in Google or Outlook do not always become Todoist tasks unless you explicitly enable that option in the integration settings.
• Time zone changes can shift task times if your Todoist and calendar accounts are set to different time zones.

Tips for Using Todoist Calendar Integration Effectively

• Use time-specific due dates for tasks you want to see as timed calendar events.
• Keep your Todoist and calendar in the same time zone to avoid shifted start times.
• Review your connected calendars periodically and remove integrations you no longer use.
• If a task disappears from your calendar, check whether it was completed or archived in Todoist.
• For complex scheduling, use Todoist's calendar view alongside your external calendar rather than relying solely on the integration.

Troubleshooting Common Sync Issues

If your todoist calendar integration stops updating, the most common causes are stale authorization tokens, time zone mismatches, or a paused sync. Start by reauthorizing the connection in Todoist's Integrations page. Then, verify that the Todoist calendar is still enabled and visible in your calendar app. For Google Calendar, force a refresh by adding or editing a task with a due date and waiting 15 minutes. If Outlook events are not appearing in Todoist, confirm the Outlook add-in is active and that you have granted the correct permissions.

Is Todoist Calendar Integration Worth Using?

For people who manage tasks and meetings in separate tools, the integration closes a visible gap. You get a single view of deadlines and appointments, and you can drag or click between them without switching apps. The setup is straightforward for Google Calendar and Outlook, and Apple Calendar support, while read-only, still gives you task visibility across devices. The main trade-off is that not every task detail carries over to the calendar, so you will still need to open Todoist for context, comments, or project management.